Regardless of changes an institution may encounter, communication is vital in order for the organization to be collectively effective. Today, there is a vast number of institutions which are updating their procedure policies. Specifically, colleges and universities like Florida Agricultural and Mechanical University, also known as FAMU, University of Notre Dame, and Florida State University all have decided to demonstrate how crucial registration procedures are to the livelihood of institutions. This move to update procedures and policies will affect students, faculty, administration, as well as the community who will suffer throughout this procedure transition. Throughout this paper I plan to explain how institutions compare and contrast historically, as well as through their mission, development, governance, and
structure. I will assist by providing recommendations on how each institution should communicate the new registration procedure to its stakeholders, beginning with a traditional university such as Florida State.
Florida State University mentions how they’re an institution here to create a safe, fair, and ethical environment that supports FSU’s mission and values, as well as any applicable local, state and federals laws. Faculty, staff, and students are expected to be familiar with these policies and abide by the guidelines which are provided (Florida State University, 2012). With a huge total of students enrolled each semester, the student body is comprised of mostly undergraduate, and selective graduate programs. Women account for all most half of the enrollment, and minorities comprise the lower parts of the total enrollment. Students from all 50 states and the District of Columbia, and over 130 countries, are represented throughout FSU institutional realm (Florida State University, 2012). Being considered one of the nation’s elite research universities, Florida State University — with the Carnegie Foundation’s highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital (Florida State University, 2012).
The facts mentioned are just small descriptions of how many links to the communication chain will have to be contacted when pursuing the thought of changing the registration policies. These included funding security around campus ground to insure safety, financial aid, time and budget cuts. If FSU was my institution and I had to communicate the new registration procedure to the students, faculty, and administrators; I would host two types of educational pep rallies, since FSU emphasizes on their enthused traditional campus environment. The first pep rally would consist of the administration, faculty, staff, and students communicating to deliberate upcoming registration changes in an open forum formatted discussion. The second pep rally would consist of community outreach connection to relay how enthused the institution is to introduce their future registration policies. These recommended pep rallies will hopefully help everyone continue on the same motivated page to acceptance towards Florida State University policy change. This traditional approach of conveying the new registration procedures may work for FSU, but in a private, religious setting such as the University of Notre Dame, another technique may have to be considered.
University of Notre Dame draws its basic inspiration from Jesus Christ as the source of wisdom and from the conviction that in him all things can be brought to their completion. As a Catholic university, Notre Dame wishes to contribute to this educational mission. One of its distinctive goals is to provide a forum where, through free inquiry and open discussion, the various lines of Catholic thought may intersect with all the forms of knowledge found in the arts, sciences, professions, and every other area of human scholarship and creativity (University of Notre Dame, 2013). With knowing these factors about the history of Notre Dame’s culture and structure, I would recommend that the institution organize a viral document to all faculty, staff, and students by administration. This manuscript will explain their new institutional registration procedures that might affect their communication protocols, as it pertains to them specifically. Since Notre Dame is a private not-for-profit prestige university, it is crucial that students are informed so they can make the necessary changes to their financial aid, programs selection, and scholarship dependency. Instructors also need to be knowledgeable as they will have to be flexible due to the randomness of unknown offered classes, amount of students in class, budget rates, as well as time management. Allowing its stakeholders to be the first informed about changes in procedures and policies would allow communication to flow smoothly within the University of Notre Dame organization. I believe this method would work best for Notre Dame to express changes in registration policies because of their private structure. Unlike an institution like Florida Agricultural and Mechanical University, that would be best suited using a different approach.
Florida Agricultural and Mechanical University (FAMU) is an 1890, land-grant institution dedicated to the advancement of knowledge, resolution of complex issues and the empowerment of citizens and communities (FAMU, 2013). Based on the context of FAMU’s institution, I would love to provide recommendations on how this organization should communicate the new registration procedure to their students, faculty, and administrators. The University provides a student-centered environment consistent with its core values. The faculty is committed to educating students at the undergraduate, graduate, doctoral and professional levels, preparing graduates to apply their knowledge, critical thinking skills and creativity in their service to society (FAMU, 2013). With knowing the importance of FAMU’s external and internal values, I think it is vital for the institution to be highly synced together when choosing to update their registration procedures. Not to mention, that expanding upon the University’s land-grant status through this procedure shift will enhance the lives of constituents throughout innovative research, engaging cooperative extension, and public service. While the University continues its historic mission of educating African Americans, it is continuing to embrace Florida Agriculture and Mechanical University’s acceptance of all races, ethnic origins and nationalities as life-long members of their collegiate atmosphere (FAMU, 2013).
In order for FAMU to collectively ensure that the student enrollment profile does not go down, they must inform the present and future student body about how the registration policies are subject to change the upcoming term. This could slightly have an effect on how long students’ financial aid, books, and housing will sustain during the course of their collegiate years. Furthermore, instructors will have to teach classes they really prefer not to, but have to courtesy of policy demands. This could all be reduced by acknowledging my recommended procedure policies.
I would recommend that Florida Agricultural and Mechanical University first reach out to the city of Tallahassee for community support from multiple nonprofit, veterans, and social media organizations, via formal meetings. Secondly, the institution should send out registration procedure and policy update letters to stakeholders. With these recommendations, Florida Agriculture and Mechanical University should be able to have swift and smooth transition to implementing their new registration measures.
Although, these aspects on how the new registration procedure and policy might benefit Florida State University, Notre Dame University, and Florida Agriculture and Mechanical University; there is no guarantee that the communication flow, protocol, and processes within each institution will be effective. For insistence, FAMU is a large four-year traditional institution that will have to start off with being informative within administration, allowing each faculty to express themselves about the changes and expectations. Next, they will need to relay the final layout of the updated registration policy to the student body and community. This feeling around campus and their local department will allow them to make more of a connection. Therefore, by contacting each department head to communicate deadlines and changes, everyone will be on the same terms about updated registration policies. This is the reason why I recommended that FAMU send out procedure and policy update letters to stakeholders, as well as informing everyone via unity congregations. The methods suggested would work well for Florida Agricultural and Mechanical University because of their institutional structure, although for private non-for-profit universities such as the University of Notre Dame, a different approach is needed.
Notre Dame University emphasizes on their curricular engagement, and outreach organizations. However, the institution is based on Jesus Christ as the stimulus source of intelligence, with its structure being a large, traditional four-year university. Notre Dame is mostly undergraduate and concentrates on the Arts and Sciences, and also offering numerous additional professions. Primarily, that is why I believe that the institution should follow my recommendations to organize a viral document to all faculty, staff, and students created by the administration of Notre Dame. With Notre Dame being a prestige institution, in order for communication to be effective, it will require faculty to become cultivated with the updated registration strategy. This recommendation also calls for both the admission representatives and instructors to creatively inform potential students about the most recent changes the institution is undergoing. I believe that with communicating these recommendations well throughout the University of Notre Dame, their registration procedure structure will continue to succeed.
Florida State University offers various studies, such as sciences, humanities, arts, technology, and skilled professions. With knowing this status quo about FSU, I figure there are multiple departments that would have to be consulted about the change in the registration policy. This is why I recommended hosting two pep rallies that would involve the entire campus and the surrounding community, since Florida State emphasizes its enthused traditional campus environment. FSU’s organization should also consider my recommendations because it could possibly be a way to enhance their institutional enthusiasm amongst the administration, student body, and civic programs.
In conclusion, these recommendations are intended to improve the communication protocols used at Notre Dame University, Florida Agriculture and Mechanical University, and Florida State University to relay the registration procedure changes to staff, faculty, and students. Each institution is uniquely different in expressing their cultivation on improving its globalization within being true to their mission, history, development, governance, and structure. Even though not one of the institutions I choose to research have exact similarities, they are comparable by being prestigious, large four year institutions, and consisting of multiple departments. Nonetheless, based on their structural differences, the recommendations provided had to be diversified to properly fit each institution. For instance, Florida State University could prevail by hosting my two recommended types of educational pep rallies. The University of Notre Dame could greatly prosper through viral documentation of updates in procedures and policies sent to the entire campus. Whereas, Florida Agricultural and Mechanical University would benefit best by reaching out to their surrounding community and sending letters to their many departments and students on campus. With these various methods for improving communication protocols, these institutions will be able to successfully relay registration policies to their stakeholders.
References
The Carnegie Classification of Institutions of Higher Education. (n.d.). Retrieved from http://classifications.carnegiefoundation.org/
Florida State University (2012). About. Retrieved from http://www.fsu.edu/about/students.html
Florida State University (2012). Policies. Retrieved from http://policies.vpfa.fsu.edu/
University of Notre Dame (2013). Mission. Retrieved from http://www.nd.edu/about/mission-statement/
Florida Agricultural and Mechanical University – FAMU (2013). Florida A&M University Mission Statement. Retrieved from http://www.famu.edu/index.cfm?AboutFAMU&Mission